Chapter 960. RULES OF THE COUNTY BOARD OF LEGISLATORS (Amended as of October 17, 2011), APPENDIX, Code of Ordinances, Westchester County

Westchester County

Code of Ordinances

APPENDIX

Chapter 960. RULES OF THE COUNTY BOARD OF LEGISLATORS (Amended as of October 17, 2011)

PREFACE

Whenever words of the masculine or feminine gender appear in any Rules of the County Board of Legislators, unless the sense of the sentence indicates otherwise, they shall be deemed to refer to both male and female persons. This construction shall apply to gender-indicative suffixes and prefixes, as well as to gender-indicative words. Whenever the reference is to an entity comprised of more than one (1) person or to an assemblage of persons, the reference shall be construed to be neutral in gender.

RULE ONE

Annual and regular meetings. The annual meeting of the County Board of Legislators shall begin with the first meeting in January of each calendar year and shall continue until the final meeting of that calendar year. The County Board shall meet at such times as such Board shall determine. Meetings shall be held on Monday, except that the County Board may determine to meet on any other day or date when desirable and when a holiday falls on any such Monday.

Special meetings. Special meetings may be called at any time by the Chairman of the County Board, by the Clerk of the Board on the written request of a majority of the members of the Board, or by the County Executive in his discretion, by providing notice to all of the County Legislators in any one (1) of the following ways:

(a)

Upon not less than twenty-four (24) hours' written notice served personally, by e-mail address designated by the County Legislator, by facsimile or delivered to the residence of a County Legislator; or

(b)

Upon five (5) days written notice duly mailed to the address of each member as given to the Clerk.

The presence of any board member at a special meeting shall be conclusive evidence without other proof of due notice to him/her of such meeting. Such notice shall state the subjects to be considered unless by unanimous consent of the whole membership of the Board.

Adjournment of meetings. Meetings of the County Board may be adjourned from time to time, and all meetings of the Board shall be public.

Night meetings. The Board shall, at the discretion of the Chairman, hold no fewer than seven (7) night meetings per year.

Roll call. The Chairman, or in his/her absence, the Vice Chairman shall take the chair at the hour appointed for the Board to meet, and shall immediately call the members to order. The roll shall then be called by the Clerk of the Board, who shall enter in the minutes of the meeting the names of the members present. In the absence of a quorum at the time appointed for a meeting, the members present may, by a majority vote of those present, take a recess or recesses, and direct the Clerk to procure the attendance of absent members.

Vacancy in the office of Chairman. If a vacancy occurs in the office of Chairman, the office of Chairman shall be filled by the County Board, from among its own members, at a regularly scheduled meeting of the Board to take place within sixty (60) days of such vacancy. Until such time as such new Chairman is chosen, the Vice Chairman shall act in the place and stead of the Chairman. In the event, but only in the event, the Board selects the Legislator previously denominated as Vice Chairman to serve as the new Chairman, then the County Board shall also choose a new Vice Chairman from among its own members.

Temporary Chairman. In the case of the absence of the Chairman and Vice Chairman, the Clerk shall call the Board to order and call the role of the members. If a quorum is found to be present, the Board shall proceed to elect, by majority vote of those present, a Chairman Pro Tempore of the meeting to act until the Chairman or Vice Chairman appears at which time the Chairman Pro Tempore shall surrender the chair.

Appeals from decision of the chair. The chair shall preserve decorum and decide all questions of order, subject to appeal to the Board. Once a motion for an appeal from a decision of the chair (i.e., a challenge to a ruling of the chair) is made, no further dialogue or debate may take place. An appeal from a decision of the chair shall be carried by a majority of the Board.

Chairman or presiding officer leaving chair. The Chairman or other presiding officer at a meeting may call any other member to take his/her place in the chair, but the substitution shall not extend beyond adjournment.

10.

Addressing chair. Every member speaking to a question or making a motion shall gain attention by raising his/her hand, and the chair shall thereupon pronounce the name of the member entitled to the floor. Members addressing the Board shall address the chair and confine themselves to the question under debate. The Majority and Minority Leaders shall have preference in speaking. A member addressing the chair may be interrupted only upon a motion to limit debate or by the Chairman, Majority Leader or Minority Leader.

11.

Debate. No member shall be allowed to speak more than once upon any one (1) subject until every other member choosing to speak thereon shall have spoken. Debate may be extended by a majority vote of the Board.

12.

Public Record. All Board meetings shall be recorded by either stenographic, or electronic means (i.e. tape recorder or videotape apparatus), in order to create a public record of the Board's proceedings.

13.

Advance calendar. Within fifteen (15) days after the selection of a Chairman and Vice Chairman of the Board, there shall be established an advance calendar of all the meetings of the entire Board of Legislators for the entire year.

14.

Notice to clerk of appointments of majority and minority leaders and whips. By the first Monday in January of each even numbered year, the newly elected/re-elected Majority and Minority Leader shall certify, in writing, to the Clerk of the Board that he/she was selected as Majority/Minority leader at a duly convened caucus by a vote of a majority of all caucus members and the name of the Majority/Minority Whip who was selected at a duly convened caucus by a vote of a majority of all caucus members.

(Res. No. 26-1992, adopted 2-24-1992 ^[] amended by Res. No. 101-1998, adopted 6-15-1998; Res. No. 6-2004, adopted 2-9-2004)

RULE TWO

Quorum. A majority of all the members of the County Board shall constitute a quorum for the transaction of its business, except that a lesser number may adjourn.

(Res. No. 26-1992, adopted 2-24-1992)

RULE THREE

Majority of vote necessary. A majority vote of the entire membership of the Board shall be necessary to carry any question, proposition, resolution, motion or any other matter, except where it is otherwise provided herein or by statute or Charter that a two-thirds, three-fourths or unanimous vote is required.

(Res. No. 26-1992, adopted 2-24-1992)

RULE FOUR

General conduct of the meetings. After the meeting is called to order a prayer may be said, the flag of our country shall be saluted, the roll* shall be called, the journal of the preceding meeting(s) shall be approved, and the order of business shall be as follows:

Public comment session lasting no more than one-half (1/2) hour.

Unfinished business.

Communication from government officials, departments and agencies and members of the general public, if said inclusion on the Board's agenda is so requested in the body of their written correspondence. With reference to said communications, there shall be no debate on the substance of the item itself. Debate with regard to the disposition of the item shall be permitted, but may be limited by the Chairman.

Notices and petitions.

Reports of standing committees.

Reports of special committees.

Special orders.

Motions and resolutions and call of the districts. With reference to the call of the districts, said call shall be according to order of seniority, except that the Majority Leader and Minority Leader shall be called first and second, respectively. In addition, the Chairman of the Board shall be the last of the members of the Board to be called. (*NOTE: Unless otherwise specified in the Rules of the Board, the roll shall be called for attendance, voting and any and all other purposes in the following order: Majority Leader, Minority Leader, members (alphabetically) and Chairman of the Board.)

(Res. No. 26-1992, adopted 2-24-1992)

RULE FIVE

Manner of accepting minutes. The Chairman having taken the chair at the hour to which the County Board shall have adjourned, and a quorum being present, the journal of the preceding day or meeting, if available, shall be approved by a motion made and carried.

(Res. No. 26-1992, adopted 2-24-1992)

RULE SIX

Duties of the chairman.

The Chairman shall preserve order and decorum, and no person other than the members of the Board and employees shall be allowed inside the rail while the Board is in session without the consent of the Chairman, except the County Executive, County Attorney, Commissioner of Public Works and Transportation and members of the press, to whom seats will be assigned by the Chairman. He/she shall decide all questions of order, which decision shall be final, unless an appeal is taken to the Board.

The Chairman shall appoint the Committee on Budget and Appropriations, the Committee on Legislation and all other standing and special committees, as well as the members and chairmen thereof. In addition, he/she may designate special committees as deemed necessary.

Except as otherwise provided in § 107.81 of the County Charter with reference to the Clerk of the Board, each County Board, during its term, may delegate to the Chairman of the County Board the power to appoint other necessary board employees within the appropriations available therefore and the power to perform the administrative duties related to Board personnel. This power of the Chairman may be exercised only after consultation with the Rules Committee.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 6-2004, adopted 2-9-2004; Res. No. 7-2004, adopted 2-9-2004; L.L. No. 19-2010, adopted 11-8-2010)

RULE SEVEN

Committees of the Board.

The standing and special committees of the Board shall conduct all items of their business open to the public and press, except where executive sessions are mandated or authorized under the law. Notices of all committee meetings shall be made available to the public and press by the Clerk of the Board, and the weekly committee meeting agendas, where available, shall be posted in a public place.

The standing and special committees shall keep a record of all meetings including the date and time of meeting and committee members in attendance. Committee members may attend and participate in a meeting via videoconference, provided that the public is given the proper notice and an opportunity to attend, listen and observe at any site at which a member participates, in accordance with the provisions of the Open Meetings Law. A members who attends by videoconference may be included in determining whether a quorum is present and may vote on matters pending before the committee. Committee members may also attend and participate in a meeting via telephone conference call but only if a quorum of members is physically present at the meeting (or present by videoconference). Furthermore, a member who participates via telephone conference call is not qualified to vote on any issue pending before the committee nor can said members participation be included in determining whether a quorum exists.

The original of said report of the committee shall be filed with the Clerk of the Board as soon as possible after the committee meeting. The Clerk of the Board or his/her designee shall maintain an official record of each committee's agenda items. This official record shall include the disposition of each agenda item, including individual votes of each committee member who are physically present or who are attending via videoconference on each item.

Each committee may establish its own quorum, which need not be a majority thereof, and make such rules as may be necessary and proper to effectuate its duties, provided that only committee members who are either physically present or who are attending via videoconference are included in determining whether a quorum exists.

Committees may hold public hearings on issues pending before them.

Committees shall not be limited to considering matters referred to them, but may study and/or initiate resolutions, etc., that fall within the general parameters of each committee's respective subject matter and refer same to the Board for action.

It shall be the duty of each of the several standing committees to inquire into the matters submitted to them under their supervision, to report thereon to the Board any information which the members thereof may deem conclusive of the public good.

Matters referred to committees will be promptly considered by the committee. All resolutions, acts and local laws pending before a committee(s) for more than ninety (90) days shall automatically be discharged on the 91st day and placed upon the written agenda of the next meeting of the Board so that the resolution, act or local law can be considered by the full Board. As to any other items before the committee, if action has not been taken within ninety (90) days, the committee minutes shall be annotated to reflect same and the reason thereof.

Matters referred to more than one (1) committee shall require discharge of the matter from each committees(s) prior to the return of the matter to the agenda.

(Res. No. 26-1992, adopt 2-24-1992; amended by Res. No. 195-1992, adopted 10-5-1992; Res. No. 13-2010, adopted 2-1-2010)

RULE EIGHT

The Budget Committee.

The Budget and Appropriations Committee shall consist of members as assigned by the Chairman but shall include the Chairman of the Board as a member thereof.

The proposed county budget, when filed with the Board, shall be referred to said Committee.

The said Committee shall prepare all appropriate acts and resolutions and shall have power to revise, alter, increase or decrease the items of the current plan contained in the proposed county budget, in the manner provided by law.

All requests, recommendations and reports requesting an appropriation of funds by the Board shall be referred to the said Committee for investigation and report.

Every county office, department and committee of this Board shall furnish to the Budget and Appropriations Committee such information as the said Committee may, from time to time, request, and the Clerk of said Committee or any employee of said Committee, when duly authorized, shall, for the purpose of securing such information, have access to and the right to examine any books, documents, papers or records of any such office, department or committee.

(Res. No. 26-1992, adopted 2-24-1992)

RULE NINE

Presentation of Matters before the Board.

Each member presenting a petition, account, report of resolution, resolution or other paper shall sign his/her name thereon. Such petition, account, report of resolution, resolution, once presented before the Board may not be withdrawn, nor may the sponsor or sponsors withdraw same without approval of a majority of the Board. All items seeking Board action must be accompanied by a standard Legislative Memorandum clearly stating in separate paragraphs:

Purpose.

Intent.

Justification.

Present Law.

The Chairman of the Board, the Majority Leader or the Chairman of the respective Board committee may return to committee any item on the agenda after stating the reason for said withdrawal.

The respective committee chairman may accept or reject an amendment to an item that he/she is presenting to the full Board from his/her committee.

One (1) minority report may be included to committee action whenever requested by members of the committee.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 101-1998, adopted 6-15-1998)

RULE TEN

Calendar; duties of the Clerk of the Board.

The Clerk of the Board shall make up the calendar, including all items received by him/her pursuant to these rules.

All local laws, acts, resolutions, reports and other matters proposed and to be placed upon the calendar for a regular or special meeting of the Board shall be submitted to the Clerk of the Board of Legislators.

All local laws, acts, resolutions, reports and other matters proposed to be placed upon a calendar must be delivered to the Clerk of the Board before 1:00 p.m. of each Wednesday, five (5) days before a regular meeting in order to be placed on the calendar for that meeting.

In making up the calendar, the Clerk of the Board shall group items in the following order unless otherwise directed by the Board:

Public comment session

Unfinished business

Communications from governmental officials, departments and agencies

Notices and petitions

Reports of standing committees Reports of special committees Special orders

Motions and resolutions

and the calendars shall be numbered consecutively each year and shall have the items thereon separately numbered beginning with number one (1) for each calendar and continuing consecutively through to the last number and shall contain the title of each item.

At least four (4) days before each regular meeting, the Clerk shall mail or deliver a copy of the calendar for the next regular meeting to each member of the Board directed to an address specified by each member, and shall deliver a copy of said calendar to the office of the County Executive and the office of the County Attorney in the County Office Building.

A list of unfinished business, special orders to be acted upon by the Board and the Calendar for the next regular meeting of the Board and a schedule of all committee meetings shall be kept posted by the Clerk in a conspicuous place in his office.

(Res. No. 26-1992, adopted 2-24-1992)

RULE ELEVEN

Special items of business.

Any local law, act, resolution, amendments to matters pending before the Board or other matters proposed may be made a special item of business and placed on the special item calendar (blue sheet) at the request of any member of the Board with the unanimous consent of the Chairman of the Board, the Majority Leader and Minority Leader, provided that such item shall be filed with the Clerk of the Board by 1:30 p.m. on the day of a regular evening meeting or 1:30 p.m. on the last business day preceding a regular morning meeting for which the calendar has been prepared.

The Clerk of the Board shall make up a special item calendar which shall include all items received by him pursuant to this rule and Rules 11 and 12. A copy of the special item calendar shall be placed in the box of each member and a copy delivered to the office of the County Executive and the office of the County Attorney as soon as practical before the scheduled time of the regular meeting for which the special item calendar prepared.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 51-2000, adopted 2-28-2000)

RULE TWELVE

Communication from County Executive. Any communication, recommendation or other matter received from the County Executive with a message requesting immediate consideration and filed with the Clerk of the Board no less than two and one-half (2½) hours before the regular meeting shall be placed upon the calendar for such meeting date as a special item of business, and copies shall be provided for the Chairman of the Board, the Majority Leader and Minority Leader.

(Res. No. 26-1992, adopted 2-24-1992)

RULE THIRTEEN

Communication from County Attorney and committees.

Any communication, recommendation, report or other matter received from the County Attorney with a message requesting immediate consideration and filed with the Clerk of the Board no less than two and one-half (2 1/2) hours before the regular meeting shall be placed upon the calendar for such meeting date as a special item of business, and copies shall be provided for the Chairman of the Board, the Majority Leader and the Minority Leader.

Any communication, recommendation, report or other matter received from any standing or special committee of the Board and filed with the Clerk of the Board no less than two and one-half (2 1/2) hours before the regular meeting shall be placed upon the calendar for such meeting date as a special item of business, and copies shall be provided for the Chairman of the Board, the Majority Leader and the Minority Leader.

(Res. No. 26-1992, adopted 2-24-1992)

RULE FOURTEEN

Number of copies to be filed. Each item submitted to the Clerk of the Board, pursuant to Rules 11, 12 and 13, shall be submitted in not less than an original and ten (10) copies.

(Res. No. 26-1992, adopted 2-24-1992)

RULE FIFTEEN

Motions to be stated to the Board; exceptions. Every motion shall be stated by the chair or read by the Clerk of the Board before debate and before the question is taken. Commendatory or memorial resolutions placed on the agenda by members shall not be read unless requested by a member of the Board.

(Res. No. 26-1992, adopted 2-24-1992)

RULE SIXTEEN

Voting procedures.

Leave of absence may be granted by the chair, upon the application of any member.

Any member may demand the ayes and nays upon any question, and the names of those who voted for and those who voted against the questions shall be entered upon the minutes.

A member must vote on every question before the Board, unless excused by the chair, or should the chair refuse, by a majority of the members on the basis of a conflict of interest. If requested by any member, the nature of the conflict of interest must be explained by the member seeking permission to abstain.

Once the question has been put and the vote is being taken, members shall confine themselves to voting and not resume discussion or debate or make further comments on the question.

Short roll call. At the Chairman's discretion and instruction, the Clerk may conduct a short roll call. Every member present at the time of a vote on any agenda item shall be recorded in the affirmative after the call of the names of the Majority Leader, Minority Leader, the Chairperson of the Committee from which the item originated and the Chairman of the Board, unless a member publicly requests to be recorded in the negative.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 101-1998, adopted 6-15-1998)

RULE SEVENTEEN

Motion for immediate vote.

The motion "previous question", which shall terminate debate and demand a vote on any matter or matters then under debate or consideration before the Board, shall be taken only after each member of the Board has had at least one opportunity to speak to the issue before the Board.

If there shall be amendments pending, the question shall first be taken upon such amendments, in reverse order, and then upon the main question, without further debate or amendment.

(Res. No. 26-1992, adopted 2-24-1992)

RULE EIGHTEEN

Motion to lay over.

Any matter on the Board's agenda giving rise to debate, except matters before the Board as unfinished business or special order, and except a motion to make a main motion a special order, shall, upon request of any member, lay over for consideration and come up at the next meeting day under the order of unfinished business, except that, when a main motion has been laid over before being acted on, a motion to reconsider said motion may not be laid over.

Such a request to lay over, as herein defined, may be made at any time prior to the commencement of debate therein and shall not be subject to debate, and a recognition thereof by the Chairman shall not be subject to appeal by the Board.

A request to lay over as herein provided shall not apply to the last day of the annual meeting or at a special meeting.

A request to lay over under the rules shall be a matter of privilege as a point of order.

(Res. No. 26-1992, adopted 2-24-1992)

RULE NINETEEN

Motion to lay on the table. A motion to lay on the table until it is decided shall preclude amendments and debate on the main question. There is no debate on such a motion to lay on the table, and the matter shall immediately be put to a vote.

(Res. No. 26-1992, adopted 2-24-1992)

RULE TWENTY

Special order of business. Any communication, resolution, ac, local law or subject before the Board may be referred or made a special order by a majority vote of the members of the board, or by the Chairman of the Board and set down for a specific future date for consideration.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 6-2004, adopted 2-9-2004)

RULE TWENTY-ONE

Motion to reconsider.

A motion for the reconsideration of a vote on any local law, act or resolution may be made by any member having voted on the prevailing side. In the case of a local law or act, this must be while such is still in the possession of the Board, either by not having been transmitted to the County Executive, or by having been returned by him/her without his/her approval.

No such motion for reconsideration shall be in order, however, unless made on the same meeting day when passed by the Board, the next meeting thereafter, or the meeting day following that on which the local law or act was returned by the County Executive, with his/her approval, or unless by unanimous consent.

A motion for reconsideration; having been put and lost, shall not be renewed unless the act or local law has been returned by the County Executive as aforesaid.

No subject or vote, except as aforesaid, shall be a second time reconsidered without unanimous consent.

(Res. No. 26-1992, adopted 2-24-1992)

RULE TWENTY-TWO

Motion to divide the question. If any question contains more than one (1) distinct proposition, it shall be divided by the chair at the request of any one (1) member.

(Res. No. 26-1992, adopted 2-24-1992)

RULE TWENTY-THREE

Motion to adjourn. A motion to adjourn is always in order (except when a vote is being taken), and such motion shall be decided without debate.

(Res. No, 26-1992, adopted 2-24-1992)

RULE TWENTY-FOUR

Change of the rules.

No standing rule of the Board shall be changed, suspended or rescinded, except as provided therein, unless upon written notice by any member filed with the Clerk of the Board pursuant to these rules and upon a vote of a majority of the members of the Board.

The Board may, by unanimous vote of those present and voting, waive or suspend any rule of the Board so long as it does not conflict with any Charter provisions; except that a motion to take a matter cut of order and advance it or delay it on the agenda shall need only a majority vote.

The rules of the County Board for a preceding year shall remain in force and effect at the first meeting of each year and until the formal adoption of the rules for the current year.

(Res. No. 26-1992, adopted 2-24-1992)

RULE TWENTY-FIVE

Procedures not covered. Mason's Manual of Legislative Procedure, shall govern the procedure of the Board in all cases when not inconsistent with the foregoing rules.

(Res. No. 26-1992, adopted 2-24-1992; amended by Res. No. 2011-1, adopted 1-3-2011)

RULE TWENTY-SIX

Consent calendar communication referrals. Items referred to the Board as a communication may be referred to committee on a single roll call vote on motion of the Majority as part of a Consent Calendar agreed to by the Vice Chair, Majority Leader and Minority Leader, or their designee, and be available for inspection by all Board members prior to the start of the Board meeting. Use of a Consent Calendar shall not abridge each member's right to remove a communication item from the Consent Calendar, lay over an item pursuant to Rule 18, or request committee referral additional to or different from the Consent Calendar.

(Res. No. 101-1998, adopted 6-15-1998)

RULE TWENTY-SEVEN

Activities prohibited during political campaigns for county office.

No legislative newsletter may be mailed on behalf of any member of the Board of Legislators during the period in which that member is a candidate for any elected county office. For the purpose of this rule, the term "legislative newsletter" shall mean the general purpose newsletter prepared, financed, and mailed by the Board on behalf of all its members for the purpose of communicating Board activities and achievements to residents of such member's legislative district.

No Board member or his/her agent may distribute a "Golden Apple" pin, produced and paid for by the County, during the period in which that member is a candidate for any elected county office if such pin is attached to a personalized placard bearing the Board member's name and legislative district. Nothing herein contained shall prohibit the distribution of such pin if it is attached to a generic "Board of Legislators" placard.

For the purpose of this rule, the period during which a member of the Board is considered a candidate for public office commences upon the filing of a designating petition with the county Board of Elections naming said member as a candidate pursuant to the state election law and shall end the day after the relevant general or special election, or the relevant primary election if the member's candidacy is terminated as a result thereof.

(Res. No. 101-1998, adopted 6-15-1998; amended by Res. No. 155-1999, adopted 7-26-1999)

RULE TWENTY-EIGHT

Any matter requiring immediate consideration.

If, in the opinion of the Chair of the County Board of Legislators, a particular matter not currently before the County Board of Legislators requires immediate consideration by the County Board, said matter shall be placed on the legislative agenda of the County Board if submitted to the County Board no less than two and one-half (2 1/2) hours before any meeting of the County Board for any immediate action which the County Board deems appropriate.

(Res. No. 6-2004, adopted 2-9-2004)

RULE TWENTY-NINE

Subpoenas. Pursuant to the authority contained in the Laws of Westchester County § 107.21(12) to issue subpoenas and § 209.71 to fix the powers and duties of all the Committees of the County Board of Legislators and notwithstanding any provision of law to the contrary, the County Board of Legislators shall issue subpoenas in accordance with the following procedures:

(i)

if the Chair of the County Board of Legislators determines that a subpoena is necessary, then the Chair may place the subpoena request as a Special Order for a regularly scheduled meeting or a special meeting of the County Board of Legislators; if a majority of the total membership of the County Board of Legislators approves by resolution, the subpoena shall be issued by the Chair of the County Board of Legislators; or

(ii)

if the Chair of the County Board of Legislators or the Chair of any Committee of the County Board of Legislators determines that a subpoena is necessary, then the question of the issuance of a subpoena shall be considered by the appropriate Committee; if a majority of the total membership of the Committee of the County Board of Legislators approves, then the subpoena shall be issued by the Chair of the Committee.

(Res. No. 170-2011, adopted 10-17-2011)

PUBLIC HEARING RULES

Anyone may submit a written statement in advance which will be included in the record.

Line formation begins at 6:15 p.m. or 45 minutes before a public hearing scheduled at a time other than 7:30 p.m.

Numbered speaker cards will be given out at 6:30 p.m. or 30 minutes before a public hearing scheduled at a time other than 7:30 p.m.

Only one numbered speaker card per person shall be given out.

Speakers shall be limited to three (3) minutes. At the discretion of the chair, a speaker may be given the opportunity to appear a second time after everyone has had the opportunity to speak once.